Advanced Training Preparation:
To attend any Advanced Training, the following must be accomplished:
Select an Advanced Training
Sign Up for Advanced Training
Complete All Necessary Forms
Pay for the Advanced Training
Review the Training Welcome Letter and CO Top X
The Travel Jacket
The Sea Bag
Traveling to the Training
Select an Advanced Training:
Cadets must first select an Advanced Training. There are many factors that go into selecting a training. Some trainings have specific requirements such as:
Rank - Some trainings require cadets to be a certain rank
Age - Some trainings put age restrictions on the training to ensure the cadet is mature and ready to attend.
Physical Readiness Test - Most trainings require a passing PRT score. A few training that are more physically demanding may require a GOOD or EXCELLENT PRT Score rating.
Completed Coursework - Some trainings, POLA for example, may require certain coursework to be completed.
Location - Trainings are at times set up for a local unit or particular region only.
Check the training for specific requirements. Ensure your cadet can travel to the training location. If you are not comfortable with your cadet flying and cannot drive a long distance then look for trainings close to home. Certain restrictions have been implemented at times (COVID) so check with your unit training officer on current restrictions if any before signing up.
Sign Up for Advanced Training:
To sign up for an Advanced Training, cadets must contact their unit Training Officer. The Training Officer will log into Magellan and register the cadet for the training requested if the cadet meets all requirements. The cadet's status for the training will change to Submitted. The Training Officer will then send the cadet's parent or guardian the NSCTNG 001 - Request for Training Authority. The following must be accomplished on this form.
Verify the Cadet information is correct
Verify the NSCTNG 001 is for the requested training
Initial the Statement of Understanding (Medical & Standards of Conduct)
Fill out the Medical Insurance Information
Sign and Date the form
Once completed the NSCTNG 001 must be sent back in electronic format to the Training Officer. The Training Officer will ensure the Commanding Officer signs and dates the form then will upload the form to the requested training under the Cadet requesting the training.
Complete All Necessary Forms:
There are certain forms that are always required for Advanced Trainings.
The Training Officer will get this form from the Cadet Application filled out to enroll or renew in the Sea Cadets. The form must be dated within 365 days of the training the cadet is attending.
The Medical History form must be filled out by the parent or guardian, signed and dated within 30 days of the training the cadet is attending.
The Medical Exam form is the medical physical exam form. This form is filled out, signed, and dated by a medical professional. The form must be dated within 365 days of the training the cadet is attending.
The Medical Supplemental form documents any medications the cadet takes. This form is filled out, signed, and dated by a medical professional and the parent or guardian. The form must be dated within 30 days of the training the cadet is attending. If the cadet does not take any medications, write N/A on the form or use the following link to a preset N/A form.
The Accommodations form is filled out if a cadet requires special accommodations. This form must be filled out by the parent or guardian, signed and dated within 365 days of the training the cadet is attending. Accommodations must be approved by the unit Commanding Officer, Regional Director, and National Headquarters Representative. If the cadet does not need any accommodations, write N/A on the form or use the following link to a preset N/A form.
Pay for the Advanced Training:
After NSCTNG 001 - Request for Training Authority has been completed and uploaded to the training, the Commanding Officer of the Training Contingent (COTC) will set the cadet's status to Confirmed - Pending Payment. The local training officer will create an invoice from Magellan and send this to the parent or guardian in electronic format. The parent or guardian must then pay for the training. Payment for a training varies based on what has been decided by the COTC. Typically trainings are either paid for electronically or by mail. If by mail the parent or guardian MUST send the payment in either a Cashier's Check or Money Order. USNSCC does not permit trainings to accept Personal Checks.
Once payment is received the COTC will change the cadet's status to Approved which will allow the Training Officer to download the NSCTNG 005 - Training Authority (Cadet). This is commonly known as the Cadet's Orders.
Review the Training Welcome Letter and CO Top X:
Cadets and parent / guardians should review the Training's Welcome Letter. In the letter will be instructions specific to the training. Cadets may be required to complete additional bookwork or online courses to prepare for the training. There may also be additional forms that must be signed by the parent / guardian and or cadet. One such document that is consistently required is the CO Top X. Usually it is the CO Top 6 but there are times with the COTC adds further items to this list. The common top 7 are:
Sexual Harassment: Sexual harassment is a form of discrimination that involves unwelcome sexual advances, requests for sexual favors, or other verbal or physical contact of a sexual nature that interferes with an individual’s performance, or creates an intimidating or hostile work environment. This policy is gender neutral, and applies the same way to male or females at the training. This is not the place for jokes, kidding, or teasing about sexuality, flirting, or connecting on Facebook for dates later. Leave that at home; it’s not what you’re here for.
Racism: We are a color blind, gender blind organization. There is no place in Sea Cadets for ignorant biases, racism, sexism, or bigotry. Discrimination of any kind does not belong here, and is not tolerated.
Fraternization: Fraternization is an unduly familiar relationship between superiors and subordinates that is prejudicial to good order and discipline. Fraternization weakens the chain of command by creating favoritism, or the appearance of favoritism in our training environment. Everyone here has a job to do; your job is to learn everything that is taught to you, and the best way for all of us to succeed at our jobs is to be professional, keep your mouths shut, and your eyes and ears open.
Cadet to Cadet Contact: There is to be no cadet to cadet contact; keep your hands to yourself! Any relationships between Cadets must be professional in all respects. Focus on your mission, and focus on your division’s success.
Hazing: Hazing is conduct that causes a Cadet to suffer or be exposed to any activity which is abusive, humiliating, oppressive, or harmful, even if the victim is a willing participant. This kind of behavior is unacceptable.
Substance abuse: We have a zero tolerance policy that covers illegal drugs, as well as prescription and over the counter medications. All medications will be turned in at check-in. You cannot take any medication here, unless it is prescribed to you and administered by our adult staff. Sharing your medications with other Cadets is also strictly prohibited.
Safety: Each person’s conduct must ensure safety of yourself and others. Safe conduct includes: wearing PPE when required, in possession of hydration gear during activities, keeping gear in good condition, and maintaining good health. The summer climate in the south is brutal and everyone must stay hydrated as this is the first step to ensure a safe training.
The Travel Jacket:
The local unit Training Officer will build a physical Travel Jacket for the cadet to bring to training. The Travel Jacket will include the following:
Right Side of the Folder:
NSCADM 001 - Pages 1-2 : Member Information
NSCADM 001 - Pages 3-4 : Medical History
NSCADM 001 - Pages 5-6 : Medical Exam
NSCADM 001 - Pages 7-8 : Medical Supplemental
NSCADM 001 - Pages 9-10 : Accommodations
Copy of Cadet's Insurance Card
Immunization Records
Left Side of the Folder:
NSCTNG 001 - Request for Training Authority
NSCTNG 005 - Training Authority (Cadet)
Cadet's Record Book. This is downloaded from Magellan by the Training Officer
Any other required forms such as
Waivers
CO Top X
Rules and Regulations specific to the Training
Any other forms that required cadet, parent / guardian, and or CO signatures
The travel jacket is sealed and handed to the cadet. The cadet is not to open the travel jacket. The travel jacket is handed to the Admin officer of the training during check-in. It is resealed and handed back to the cadet to return to the home unit after the training is complete.
The Sea Bag:
There will be a Sea Bag list specific to the training. This list is in most cases part of the Welcome Letter. Cadets should always have everything that is listed on the Sea Bag list packed in their Sea Bag AND NOTHING ELSE. Eyeglasses, retainers, and items needed for cadets with braces are considered part of their personal hygiene products and are allowed.
Cadets should never have any of the following items:
Drugs
Alcohol
Glass containers
Food
Tobacco products (this includes vaping)
Weapons
Earrings for male cadets
Other items not becoming of NSCC
Contraband items will always be confiscated and could lead to the cadet being sent home depending upon the item. If there are any questions regarding the list, contact the local unit Training Officer. The Training Officer will contact the COTC and request approval if a particular item not on the list is needed by a cadet.
Traveling to the Training:
Parents and or Guardians should consider and plan accordingly for travel to an Advanced Training. Though there are local training opportunities at times, cadets are encouraged to attend trainings in a variety of locations and trainings that are truly interested in attending. There are many training opportunities that are within driving distance. Cadets can also fly to their destination. Parents and Guardians should coordinate with the local unit Training Officer and COTC if they are going to fly to ensure they have transportation from and to the airport.